Step 1: Start the form
Dealer transactions form
The first page of the dealer transactions form provides a summary of the information you need to fill in the form.
Step 2: Provide the dealer’s details
To fill in this section, you’re required to provide the following details for the main dealer licence holder for your business:
- First and last name
- Dealer licence number
- Version number
You also have the option to include a dealer reference code. This is so you can link the transaction back to a staff member or other system reference.
Note: If you cannot validate the licence details, call us for help on 0800 844 431. We're available 8.30am to 5pm, Monday to Friday.
Step 3: Provide the customer’s details
To fill in this section, you must provide the following details for the customer:
- First and last name
- Firearms licence number
- Version number (if they have one)
- Address
Note: The form will check the customer’s details when you enter the information. If they cannot be validated, you will not be able to move to the next section of the form. You should not continue with the transaction. Advise the customer to call Te Tari Pūreke for help on 0800 844 431. We're available 8.30am to 5pm, Monday to Friday.
Step 4: Provide details about the transaction
To fill in this section, you are required to provide the following details about the transaction:
- Transaction type (for example, supplied or received)
- Date of transaction
Depending on the item type (such as whether it’s a rifle, shotgun etc), this may include the make, model, action, calibre/gauge, the magazine capacity, and the identification marking (serial number).
Note: If the item requires a permit to possess, for example a pistol, restricted weapon, prohibited firearm or prohibited magazine, you must enter the details of the customer’s permit.
Step 5: Check the summary and submit the form
Review the summary, which shows all the information you have entered. If anything is missing or incorrect, you can return to the previous pages and make changes.
Before submitting the form, you must confirm that the information you have provided is true and correct, and that you understand the information is provided as part of the licensed dealer record keeping obligations under section 12 of the Arms Act 1983 and the Arms Regulations 1992.
Step 6: Note the online reference number
The final screen will show that the transaction is complete and provide you with a reference number for the transaction, the submission date and time. It will be useful to have this online reference number should you want to discuss this record with us in the future. You must call us if you want to request your transaction information.